Extended Office

Move to the Virtual Workplace

The Market Place has moved to the web. The work place is moving fast to the web. They are calling it The Virtual Workplace. Home based workers account for a larger percentage of our workforce every year. So why invest in a big office, big lease, and lots of furniture? Why not move your small business out to the Virtual Workplace? It offers some powerful benefits:

The Virtual Workplace is economical, green and healthy!

• You will need less space, and reduce expense for rent, CAM, electricity and taxes.
• Your staff can save an hour per day commuting, and use it for better purposes.
• Your staff can cut gasoline costs.
• Your staff will be more focused on objectives, rather than the repetitive process.
• In flu season, staff works at home. Everyone stays healthy.

Seven Steps to the Virtual Workplace

1. Rather than Management by Supervision, employ Management by Objective. Evaluate your team members and the tasks they handle. Talk it over. Who is self disciplined and can work more independently? Who could work from home or a remote location? Who would prefer to telecommute? Whose jobs require that they be at the office every day?
2. Invest only in “mission critical staff”. Let ComCenter answer your phone and greet your visitors. Let your team address higher priorities.
3. Create a work plan where some staffers come to the office every day, some a few days a week and some only one day a week. You do not need a dedicated workstation or desk for every worker. Plan “hot desks” or hotel workstations to match your work plan. These desks could be used by multiple teleworkers on different days. A single hot desk could support two to five teleworkers who come to the office on different days of the week.
4. Establish fixed meeting dates so that everyone feels personally connected. Make sure that a good meeting room is available
5. With your new Virtual Workplace plan in hand, calculate how much space you really need. Use ComCenters’ reception lobbies, meeting rooms and training rooms. Now, add Flexibility to your business plan. Rent less space and secure a shorter term. ComCenter understands this and will deliver.
6. Provide each teleworker with a ComCenter VOIP phone, which connects anywhere the internet is available. Each teleworker is only four digits away. Conference calling is easy. Caller ID always identifies your company, regardless of the teleworker’s location.
7. Use Cloud Computing. Move your files and applications to the cloud. Forget about backing up, server maintenance, and IT service contracts. Solve disaster recovery with disaster prevention. Your files and applications are safe and secure. Your staff can access files from anywhere, but nothing is stored on local PC’s. Don’t worry about lost or stolen laptops.

Research the Virtual Workplace on ComCenter’s blog: Virtual Workplace for Small Business

Call Bernie Croghan at ComCenter to help you move to the Virtual Workplace. It is easier than you think. (941.755.0700)